Many businesses have embraced hybrid and remote working in recent years to ensure their employees remain productive. We know this is a change from how many companies have been used to working up until Covid. So, to help you through this change, we're going to talk here about why it's important to have some guidelines in place, what they should cover, and how to make sure people follow them. Need help creating your guidelines? Scroll to the bottom to download our Hybrid and Remote Working Guidelines template to get started, edit the details to suit your company and you could be circulating your guidelines to your team this week.
Scroll to the bottom to download our Hybrid and Remote Working guidelines template.
1. How Many Days in the Office & How to Decide When?Many companies have decided that it's essential for their employees to have a minimum of two days in the office each week, allowing them to maintain a personal connection and collaborate with their colleagues in person. This may not be suitable for your business, so consider all the alternatives.
2. Blocking time for lunch hourThe lunch hour is an essential part of the working day. Businesses who want happy, productive employees generally encourage their employees to use their lunch hour in a restorative manner, such as taking a walk, eating a nutritious meal, or engaging in a hobby. Multitasking during the lunch hour is discouraged, as is eating at your desk. It's also important to set expectations for employees to be mindful of the need for other colleagues to take their lunch hour.
3. Sign On/Off Times & ProceduresMany companies make their sign on/off times flexible, depending on what works best for the individual employee and the business. In this model, employees advise their managers of their preferred sign on/off times and any changes to these. These times are monitored to ensure employees are working their agreed hours and taking appropriate breaks.
4. Time off requestsEstablish a policy for employees to request and track their time off. Make sure the policy provides a way to approve or deny requests, and a way to ensure the policy is followed. This will ensure that everyone is taking the necessary time off, without overlap.
5. Tools and technologyOne of the most important aspects of creating hybrid and remote working guidelines is to ensure that employees have the necessary equipment and training to do their job effectively. This includes making sure that employees have access to the right tools and technology, such as:
We’ve created a template to get you started. Please bear in mind that it’s only a template for you to build upon, so feel free to edit, add and delete words and sections to suit the needs of your company.
Remember, you can chat with our friendly V-Hub Digital Advisers for 1-2-1 support around hybrid and remote working.
Available Monday to Friday, 8am-6pm, our friendly team are here to provide guidance and support on the topics that matter to your business.